Type : Jobs
Date : August 17, 2022
Location : Nairobi

Syngenta is a leading agriculture company helping to improve global food security by enabling millions of farmers to make better use of available resources. Through world class science and innovative crop solutions, our 28,000 people in over 90 countries are working to transform how crops are grown.

The job holder provides administrative support to employees, receive and direct all calls and visitors to respective staff.


Administrative duties

  • Receive incoming calls and respond to general queries.
  • Create and maintain a database of key contacts both internal and external for effective communication.
  • Receive and screen visitors and direct them to the respective staff. Ensure cleanliness and good presentation of the office area, meeting rooms and its environs.
  • Receive general incoming mails and dispatch them. In addition, record all incoming and outgoing correspondences and channel them to respective staff.
  • In-charge of requisition of stationery items.
  • Assist in the preparation of the monthly kitchen budget and shop for kitchen beverages.
  • Arranges hotel bookings and transfers for incoming visitors.
  • Organize staff travel to ensure all relevant documentations are in place and in line with relevant consular requirements. Secures cost effective and convenient flights for staff.
  • Maintain departmental administrative files and correspondences- to ensure information is readily available.
  • Ensures that all doors are locked and takes custody of the keys and keeps track of their movement.
  • Assist in the day to day running of the kitchen and the laundry operations for Pollen main.
  • Prepares visitors’ schedules, communicates and organizes for their meals and other logistics including transport and accommodation.
  • Facilitates business meetings within and without the Pollen organization-Regional boardroom and confirming set up with external providers.
  • Follow up of telephone faults and repairs with relevant parties.

Secretarial duties

  • Provide secretarial and administrative services such as typing reports, printing and photocopying.
  • Provide secretarial support to Heads of Department.
  • Assist in opening and maintaining of files and records.
  • Facilitates business meetings within and without the organization for both Pollen Veg & Main.

Other duties

  • Ensure newspapers are delivered on a timely basis and the flowers are watered regularly.
  • Liaising with HR/clinic on employees’ sick offs and updating the relevant supervisors accordingly to ensure master roll reflects accurate information.
  • Ensuring employees at veg have sort for relevant authorization before leaving the company premises.
  • Leave Management: Updates and maintain leave schedule for General workers and Junior Supervisors and ensures implementation accordingly and reporting absenteeism and labor figures on weekly basis to HR.
  • Manages and updates the notice boards in the P & S Section
  • Takes minutes in various company meetings, disseminates, and makes follow ups on the action.
  • Ensure that phyto (GSPP) protocols and HSE rules are observed at all times.

Knowledge Skills & Experience


  • Diploma holder in administration/business or Secretarial studies.


  • At least two to three years of relevant working experience in an administrative position.

Additional Skills

  • Computer literacy skills.
  • Strong organizational skills and ability to work under pressure
  • Exceptional commitment to accuracy and attention to detail
  • Ability to multi-task and to prioritize work amidst competing demands
  • Excellent written and oral communication skills
  • Strong interpersonal skills; courtesy, tact, patience and team orientation
  • A strong administrative and systems orientation
  • Telephone handling skills and general office etiquette.

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